An effective virtual board meeting is dependent on a functioning technology, solid communication protocols and adherence to call etiquette. Technology issues can interrupt the flow of any meeting. It’s difficult to keep the momentum going when attendees cannot hear each other clearly, or open attachments to read the minutes.

To avoid the meeting becoming bogged down in off-topic discussions, you might consider adding a brief agenda item-specific time limit to each item on the agenda (BoardEffect). This will allow the chair to direct the meeting, and ensure that all https://seboardroom.com/how-to-set-up-text-to-donate-in-a-few-easy-steps topics are covered. To reduce time and interruptions, non-controversial subjects can be considered part of an agenda agreed upon.

In a virtual environment it isn’t easy for board members to interact with one another, and some might not feel comfortable speaking up. The chair of the board can facilitate discussion by inviting volunteers to take the lead on each agenda item or using a hand-raising method during the discussion. It is also helpful to provide background information about each agenda item prior to the meeting, to ensure that directors are able to focus their attention on the meeting.

Board members can collaborate online during meetings using an efficient document management system. This increases the efficiency and accountability of the board. It is essential to use a document management system which allows for granular controls so that each director has the ability to view, edit, and even comment on documents. It is also important to create a calendar reminder to remind board members of the upcoming meeting. This will improve their participation and encourage them to prepare.