In a remote setting, it is difficult to keep everyone involved. Board members who were used to face-toface meetings may find it difficult to connect with colleagues and be active participants. However, there are best practices to help run effective virtual meetings.

Make sure that the technology you use for meetings is easy to use and secure. A clear and well-organized agenda can keep meetings productive. It is important to include board members in the process of making the agenda and to disseminate it in advance. This can be done via a board portal that allows attendees to add points, review details and participate in the meeting in advance.

When a discussion gets off topic, it’s important for the chair to get everyone back on track. It’s also crucial for the chair to invite participants who haven’t spoken, so that discussions are balanced and don’t get dominated by a few key voices. Transition slides can be used boardmeeting.fr/2022/06/08/how-to-run-effective-remote-board-meetings/ to help facilitate the discussion. They could include the agenda for the consent and the action items, as well as the financial statements.

Breaks can be included in meetings to encourage participation particularly if they include activities that help build trust like small group discussions or peer mentorship sessions. It is also important to offer feedback opportunities, whether it be through anonymous surveys or post-meeting discussions. These can aid in supporting board members in their adjustment to the virtual format. Minutes that detail the meeting’s discussion and decision-making are essential for the smooth running of your remote board.